Course description


In today’s fast-paced contracting environment, your ability to respond quickly with high-quality proposals defines your competitiveness. Opportunities are everywhere—but without the right systems, developing custom proposals remains costly, time-consuming, and inconsistent. Your organization has already invested significant effort into proposals, RFIs, and tailored customer briefings. These materials are valuable—but without a central system to manage and reuse them, much of that effort is lost with each new response.

A Proposal Knowledge Library changes that. It captures your best work—submitted proposals, templates, graphics, and past performance—and organizes it into a reusable, accessible foundation. This reduces duplication, improves consistency, and increases both accuracy and speed across every bid. More than storage, it is a strategic asset that lowers the cost to bid and equips your team to respond faster, smarter, and with greater confidence.

This course is designed for individuals responsible for proposal management or knowledge management within your organization. If your team needs help organizing content, or building out specific sections of your library, we offer implementation support. This service is designed to provide practical assistance with document management and content organization—tailored to your specific needs.


Course objectives

  • Understand the value and function of a Proposal Knowledge Management Library

  • Apply a proven architecture to organize your proposal content and resources

  • Create a centralized repository for proposals, reusable materials, graphics, and images

  • Learn how to maintain and manage your content

  • Apply knowledge management best practices that make content easier to locate, and maintain

Course overview


The Build your Knowledge Library course is part of the integrated proposal development process. This course teaches you how to develop and maintain a knowledge library that supports ongoing and future proposal efforts.
Who this course is for

This course is designed for those responsible for proposal content and readiness, including proposal managers, technical writers, knowledge managers, operations staff, and business development professionals.

Prerequisites

Prior to starting this course, learners should have intermediate Microsoft Word Skills.

Course Format

This course includes lessons, activities, templates, quizzes, and additional resources. A brief quiz is provided at the end of each chapter, with a final quiz at the end of the course to assess your understanding of the material.

How long will it take to complete the course?

The time required to complete Build Your Proposal Knowledge Library will depend on your schedule and the size and complexity of your organization. Most participants complete the online module in 1.5 to 2 hours.

However, collecting and organizing your documents—such as past proposals, graphics, and past performance records—will take additional time. Because the course is self-paced, you can progress through the material at your own speed. You will have access to all course content for 12 months, allowing you to complete each section as your workload permits.

Learning outcomes

By the end of this course, you will understand the role and value of a Proposal Knowledge Library in supporting efficient, high-quality proposal development. You will know how to set up a structured folder system that supports both content reuse and the creation of new material. You will be able to identify and organize key materials—such as submitted proposals, past performance, templates, graphics, and certificates—to streamline your writing process.

Course curriculum

  1. Course Introduction

  2. Proposal Toolkit

  3. Ch 1 - Proposal Library Overview

  4. Ch 2 - Library Content Areas

  5. Ch 3 - Setup your Library

  6. Ch 4 - Manage your Library Content

About this course

  • $2,450.00
  • Knowledge library architecture
  • Three Instructor-led workshops
  • Implementation support available

Instructor

Dr. Kate Rosengreen is the CEO of the Proposal Resource Group, Inc., a Washington DC–based consulting firm supporting federal contractors nationwide. With over 25 years of experience, she has led high-value proposal efforts and secured more than $15B in contract awards for defense contractors, nonprofit agencies, and small businesses.

She is also the creator of PRG Learn, a comprehensive training platform offering eLearning, webinars, workshops, and coaching—delivering best-practice strategies and practical techniques to improve proposal quality and build stronger, more competitive responses for defense, civilian, and other public agency opportunities.
Photo of Dr. Kate Rosengreen

Testimonials

NPA BD Executive | Col (Ret)

"Dr. Rosengreen’s training helped us win 8 contracts worth $15M and build an organization-wide proposal process that continues to drive our success."

BD Executive | Defense Contractor

"I wish I had this training when I first started working on Past Performance all those years ago."

Proposal Manager | NPA

"Even though this is an eLearning course it’s just like being in face-to-face training. The training is very thorough and engaging."

VP Business Development | NPA

"After a recent bid loss, we sought personal coaching to understand how to improve our content. The targeted feedback and strategic recommendations provided invaluable insight, introducing us to new techniques that significantly increased our confidence and prospects for future success."

Technical Writer | NPA

"The content is divided into digestible sections which makes learning easier. The quizzes in each lesson are satisfying and I know I am learning the material."

VP Business Development | NPA

"Each topic builds on the other seamlessly, allowing you to develop a comprehensive proposal strategy step by step."

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